Members & renewals
Complete profiles, subscriptions and history at a glance, with freezes, family accounts and renewal reminders that go out on their own.
Your gym & studio,
beautifully run.
MyGymDesk is gym management software for gyms, studios and personal trainers, made by Mygymdesk Technologies in Hyderabad. It runs members, renewals, GST billing, UPI and card payments, QR and biometric attendance, classes and WhatsApp reminders, with member apps for iOS, Android and web.
Free demo7-day free trialNo credit card
Explore MyGymDesk gym management softwareapp.mygymdesk.in
ITIron TempleBanjara Hills
DashboardMembersBillingAttendanceClassesLeadsWhatsAppReportsAI InsightsAIGood evening, Rohan
Here’s how Iron Temple is doing today.
TodayWeekMonth
Ask AICollected today₹48,250▲ 12.4% vs last week
Active members1,284▲ 38 this month
Check-ins312Peak 6–8 PM
Renewals due · 7d18Reminders scheduled
RevenueLAST 30 DAYS
WEEK 1WEEK 2WEEK 3WEEK 4TODAY
LiveFRONT DESK
- Aarav Mehta checked inQR · Main floor
- ₹2,999 received via UPINeha Kapoor · GST invoice sent
- Renewal reminders deliveredWhatsApp · 18 members
- New lead from your websiteTrial booked for Monday
Our Trusted Clients
Gyms & studios run their day on MyGymDesk.
OfficialMeta Business Partner
CertifiedRazorpay Tech Partner
Available in27 countries
Integrations & payments
Works with the tools
you already love.
Messaging, attendance devices, online classes and payment gateways, connected to MyGymDesk so your gym or studio runs as one system.
Integration partners8
WhatsApp
- Custom API
- Webhooks
Payment partners6
Who it’s for
Built for every
gym & studio.
Eight kinds of fitness business, one platform, set up the way each one actually runs.
Gym & FitnessGyms & Health Clubs
Full-service gym management — members, billing, attendance and staff.
Gym & FitnessFitness Centers
Multi-offering fitness centers with classes, PT and memberships.
Gym & FitnessCrossFit Boxes
WOD scheduling, class capacity and athlete management for boxes.
Gym & FitnessPersonal Trainers
PT session scheduling, client packages and payment tracking.
Studios & SpecialtyYoga Studios
Studio schedules, student bookings, class packs and payments in one workspace.
Studios & SpecialtyPilates Studios
Mat and reformer studio management, with class capacity, session packs and bookings.
Studios & SpecialtyDance & Zumba Studios
Studio batches, class packs, student attendance and payments, connected.
Studios & SpecialtyMartial Arts & MMA
Academy classes, student and guardian records, attendance and billing.One platform · every workflow
Everything your gym & studio runs on.
Beautifully connected.
Members, money, attendance and marketing share one source of truth, so every renewal, payment and check-in lands where it should.
Billing & GST invoicing
Professional GST invoices with tax to the paisa, and part payments and dues tracked for you.
QR & biometric attendance
The front desk scans each member's QR pass, or go hands-free with eSSL and ZKTeco fingerprint and face devices.
Classes & slots
Group classes, slot booking and capacity limits members can see.
Reports & analytics
Revenue, retention, dues and attendance: every insight, one tap away.
PT & trainers
Packages, trainer assignment, session tracking and commissions calculated for you.
Leads & CRM
Capture enquiries from your sign-up page, lead forms, website and WhatsApp. Follow up on time and convert more.
Diet & workout plans
Create personalised diet plans and workout routines, track macros and assign them to members.
- Staff roles & permissions
- Family accounts
- Member referrals
- Member self-serve
- Self-checkout kiosk
- Online classes with Zoom
- Multi-location & franchise
- Payroll
More built-in features than any other India-focused gym software we compared
Product visuals show sample data, not customer results.
WhatsApp marketing
WhatsApp,
on autopilot.
Stop messaging from personal WhatsApp. Get your own verified WhatsApp Business number, bulk campaigns and smart automation, built for Indian gyms & studios.
Official WhatsApp Business API
Your own verified number, direct from Meta's Cloud API, never an unofficial tool.
Bulk campaigns in seconds
Personalised offers and renewal reminders, segmented by plan, status or location.
Automated triggers
Payment reminders, birthday wishes, expiry alerts and welcomes, wired into your gym data.
AI Business Pack
AI that does
the busywork.
It replies in your team inbox, drafts diet plans for your trainers and answers questions about your business in English, Hindi or Hinglish, acting only after you confirm.
Replies in your team inbox
WhatsApp AI Agent · answers leads and members 24/7LiveDiet plans, drafted in seconds
AI drafts · your trainer reviewsYou · Hinglish
Is hafte kitne members ki membership expire ho rahi hai?
AI Business Assistant
Agle 7 din mein 18 members ki membership expire ho rahi hai. Unhe WhatsApp par renewal reminder bhej doon?
AI Business Insights, the AI Business Assistant and the WhatsApp AI Agent, in one pack. Sample conversations, plans and figures for illustration.
See everything the AI does in MyGymDesk: AI gym management software
White-label member app
Your brand.
In every pocket.
A member app with your gym or studio’s name, logo and colours on iOS and Android. Members see their plan, pay online, book classes and follow their diet and workouts, so you stay top of mind.
- Book classes & PT
- Pay & renew online
- Track progress
- Diet & workout plans
Sample brands shown. Your members get an app with your gym or studio’s name, logo and colours.
Built for the world
Made for India.
Ready for the world.
- 27
Countrieswhere gyms & studios can sign up today.
- 18
Currenciesfor your plans, invoices and payments.
- ₹0
Gateway set-upYour own Razorpay gateway for UPI, cards and net banking.
- 7
Days freeStart your trial with no credit card.
Pricing
Simple, transparent
pricing.
Start free. Upgrade when you're ready. No hidden fees.
Save up to 17% with yearly billing, compared with paying monthly for twelve months.
Pricing shown in ₹ INRIndia pricing
Starter
Perfect for small gyms
₹833/ mo + GST
₹9,999 billed annually + GST
₹999/ mo + GST
Switch to yearly to save 17%
Includes:
- Up to Unlimited members
- 3 staff accounts
- Member Management
- Subscription Tracking
- PT Commission Management
- Member Portal
- QR Check-in
- Freeze/Pause Membership
+ 12 more featuresShow less
- Offers & Discounts
- POS Billing
- Basic Reports
- Payment Recording
- Attendance Tracking
- Staff Management
- GST Compliant Billing
- Email Notifications
- Invoice Generation
- Advanced Reports
- Export to Excel
- PT Collections
Growth
For growing fitness centers
₹1,667/ mo + GST
₹19,999 billed annually + GST
₹1,999/ mo + GST
Switch to yearly to save 17%
Everything in Starter, plus:
- Up to Unlimited members
- 10 staff accounts
- Biometric Integration
- Self-Serve Sign-Up
- Lead Capture Form
- Family accounts
- CRM
- Trainer Portal
+ 9 more featuresShow less
- Class Booking
- Lead Management
- RBAC (Role Based Access Control)
- Expense Tracking
- Plan Library
- Exercise & Diet Plan
- WhatsApp Integration
- Product Management
- Member Referrals
Most Popular
Pro
For established gyms
₹2,500/ mo + GST
₹29,999 billed annually + GST
₹2,999/ mo + GST
Switch to yearly to save 17%
Everything in Growth, plus:
- Up to Unlimited members
- Unlimited staff accounts
- POS Device Integration
- Self-Serve White Label
- UPI QR Collection
- Online Sessions (Zoom)
- Services
- Self-Checkout Kiosk
+ 7 more featuresShow less
- Branded app (available on yearly plans only)
- Website Leads API
- Self-Serve Custom Domain
- Payment Gateway Integration
- Custom Email Domain
- ChatGPT & Claude connector
- Meta Ads Integration (Conversions API)
Enterprise
For fitness chains
₹3,750/ mo + GST
₹44,999 billed annually + GST
Talk to us
Monthly Enterprise is arranged with our team
Everything in Pro, plus:
- Up to Unlimited members
- Unlimited staff accounts
- Full Website API
- Website Builder
- WhatsApp Business API (included)
- AI Business Pack (included)
- WhatsApp AI Agent (included)
- Email Marketing Premium (10k/mo emails included)
+ 2 more featuresShow less
- 1 Custom Report
- Dedicated CSM
Start with a 7-day free trial. No credit card required.Compare all features
How it works
Live in three
simple steps.
- STEP 01 · SIGN UP
Create your account
No credit card needed. Your 7-day free trial starts right away.
- STEP 02 · SET UP
Bring your gym or studio in
Add your plans and staff, and import members from Excel or CSV. We help you migrate.
- STEP 03 · GROW
Put it on autopilot
Reminders, invoices and renewals run on their own, so you can get back to your members.
From the blog
Resources to grow your gym.
Tips, strategies, and insights to help you run a successful fitness business.
About MyGymDesk
One platform for every gym & studio owner, in India or anywhere in the world.
MyGymDesk is not typical gym software. It is complete gym and studio management software that runs your entire fitness business from one dashboard, from memberships, CRM and member self-serve to products, inventory and a full marketing suite. Gyms, fitness centers, yoga and Pilates studios, CrossFit boxes, martial arts academies and personal trainers run on one platform, available in 27 countries.
Read our comparison: Best Gym Management Software in India (2026): 15 Tools RankedYour entire fitness business, on one dashboard
Most owners run a gym on a patchwork of registers, spreadsheets, WhatsApp groups and separate apps. MyGymDesk brings the whole operation together. Membership management keeps every profile, plan, renewal, freeze and check-in in one place. The gym CRM captures every enquiry and tracks each follow-up until the lead becomes a member. Member self-serve lets people sign up, pay, renew and book classes on their own, around the clock.
Products and inventory sit right beside memberships, so supplements, merchandise and services are sold and stocked from the same system. Staff roles and trainer commissions, reports, and a complete marketing suite with WhatsApp and email campaigns, referrals and offers finish the picture. Every renewal, payment, check-in and lead lands on the same dashboard, so you spend your time growing the business, not reconciling it.
Integrations built in, not bolted on
MyGymDesk comes with a host of integrations, so payments, attendance, messaging, ads, email, online classes and your website all work as one system.
- eSSL & ZKTeco biometricsFingerprint and face attendance from eSSL and ZKTeco devices, synced to your dashboard.
- Razorpay, Stripe & PayPalPayment gateways for online payments: Razorpay in India, Stripe and PayPal worldwide, settled to your own account.
- WhatsApp Business APIAs an official Meta Business Partner, MyGymDesk puts your own verified WhatsApp number to work for reminders, campaigns and a team inbox.
- Meta Ads Conversions APISign-ups and payments flow back to Meta, so your ads learn from real members, not just clicks.
- Your own email domainSend every email from your business's own domain, with free, unlimited emails.
- Zoom online sessionsRun online classes and personal training sessions on Zoom, with meeting links created for you.
- Full website integrationSell memberships and products, capture enquiries and take class bookings right on your own website.
Made in India, ready for the world
MyGymDesk is made by Mygymdesk Technologies in Hyderabad. Indian gyms and studios get GST invoicing, UPI payments and WhatsApp reminders as standard, and the same platform runs in 27 countries and 18 currencies, so a studio in Dubai, London or Sydney bills its members in its own currency.
Hundreds of gym and studio owners have already switched to MyGymDesk. Start your free 7-day trial with no credit card, or book a demo to see MyGymDesk run a gym or studio like yours.
Frequently asked
Frequently Asked Questions About Gym Management Software
Everything gym owners need to know about choosing, using, and getting the most from gym management software in India.
Still have questions?
First human response within 2 business hours (Mon–Sat, 10:00 AM – 7:00 PM IST).
What is gym management software?
Gym management software is a digital platform that helps gym owners, fitness studios, and personal trainers automate and manage daily operations including member management, billing and payments, attendance tracking, class scheduling, personal training sessions, staff management, and marketing communications. Modern gym software like MyGymDesk replaces spreadsheets, paper registers, and WhatsApp groups with a unified dashboard accessible from web, iOS, and Android. Essential features include digital member ID cards with QR check-in, automated payment reminders via WhatsApp, class booking with waitlist management, workout and diet plan delivery to members, biometric attendance integration, revenue analytics, and multi-location support. For Indian fitness businesses, the software should support Razorpay payments, GST-compliant billing, Hindi/English communications, and local payment methods like UPI. The right gym management software typically pays for itself within 2-3 months through improved member retention and operational efficiency.
How much does gym management software cost in India?
Gym management software in India typically costs between INR 500 to INR 5,000 per month depending on features, member limits, and the number of locations. MyGymDesk offers four plans: Starter at ₹999/month + GST, Growth at ₹1,999/month + GST, Pro at ₹2,999/month + GST and Enterprise at ₹44,999/year + GST. You can start with a 7-day free trial with no credit card required. Yearly billing saves up to 17%. Prices exclusive of GST. There are no setup fees, no hidden charges, and no per-transaction costs beyond standard Razorpay payment gateway fees. Compare this to international software like Mindbody or Glofox which cost INR 5,000-15,000/month and lack India-specific features like UPI payments and WhatsApp Business API integration.
What features should I look for in gym management software?
Essential features for Indian gym management software include member management with digital ID cards and QR check-in, automated billing with Razorpay integration supporting UPI, cards, and net banking, WhatsApp automation for payment reminders and member engagement, class scheduling with booking and waitlist management, personal training session tracking, biometric attendance device integration, multi-location support for chains, staff management with payroll calculation, lead management and CRM, and comprehensive reports for revenue, attendance, and member retention. Advanced features to consider are AI-powered business insights, a custom branded member mobile app on iOS and Android, member portal with workout plans and diet plans, online payment link generation, automated expiry reminders, birthday wishes and engagement messages, GST-compliant invoicing, and multi-currency support. The best software should work seamlessly on web and mobile, require minimal training, and offer strong customer support in Hindi and English.
How does WhatsApp automation help gyms in India?
WhatsApp automation transforms gym operations in India by reaching members on the channel they use most. With 500+ million WhatsApp users in India, gym owners can send automated payment reminders reducing late payments by 40-60%, birthday wishes and anniversary greetings building member loyalty, class booking confirmations and reminders reducing no-shows, membership expiry alerts 15 and 7 days before expiry, payment receipts and invoices delivered instantly, welcome messages for new members with portal setup instructions, and gym closure notices for holidays or maintenance. MyGymDesk integrates with WhatsApp Business API through Meta-approved message templates, ensuring deliverability and compliance. Gym owners can send personalized bulk messages, track delivery and read receipts, and automate workflows triggered by events like new member signup or payment received. This reduces staff workload, improves member engagement, and increases retention — a 5% improvement in retention typically translates to 25-95% profit increase.
Can members book classes and personal training sessions through the app?
Yes, MyGymDesk provides a dedicated member mobile app available on iOS App Store and Google Play Store where members can book group classes, reserve personal training sessions, and manage all their gym activities. Members see real-time class schedules with available slots, trainer information, and class descriptions. They can book multiple sessions in advance, join waitlists when classes are full, and cancel bookings based on the gym's cancellation policy. For personal training, members view available trainer slots, book 1:1 sessions, and see their PT session history with remaining sessions from their package. The app also shows workout plans assigned by trainers, diet plans with meal-by-meal breakdowns, body measurement tracking with progress charts, weight trends, and attendance history with streak counters. Members receive push notifications for class reminders, payment confirmations, and gym announcements. This self-service model reduces front-desk workload and improves member experience.
Does MyGymDesk support Razorpay payments?
Yes, MyGymDesk offers deep Razorpay integration as the primary payment gateway for Indian gyms. The platform supports all Razorpay payment methods including UPI (GPay, PhonePe, Paytm, BHIM), credit and debit cards, net banking from 60+ Indian banks, wallets (Paytm, Mobikwik, Freecharge), and EMI options. Gym owners can generate payment links sent via WhatsApp or email, accept one-time payments for membership fees, and set up automatic recurring subscriptions. Each transaction automatically generates a GST-compliant invoice, and payment status syncs in real-time to the member's account. Razorpay credentials are stored encrypted per tenant, so each gym uses their own Razorpay merchant account receiving payments directly into their bank account (MyGymDesk never holds customer money). Settlement happens in T+2 days as per RBI guidelines. Additional payment features include failed payment retry, partial payment handling, refund management, and detailed payment reconciliation reports.
How do I track member attendance in my gym?
MyGymDesk offers multiple attendance tracking methods suited for different gym sizes and budgets. For small gyms, QR code check-in is fastest — each member has a unique QR code on their digital ID card in the app, which they scan at a tablet or smartphone at the front desk. For medium gyms, Front Desk mode allows staff to search members by name or phone and mark attendance instantly. For larger facilities, biometric device integration with eSSL fingerprint and face recognition devices enables hands-free check-in with real-time sync to the MyGymDesk database. Members themselves can mark self-attendance from the member app using geolocation verification. All check-ins create permanent attendance records viewable in daily, weekly, and monthly reports. Gym owners can analyze attendance patterns, identify inactive members at risk of churn (no visits in 14+ days), track peak hours for staffing decisions, and reward consistency through attendance streaks. Staff attendance is also tracked separately with check-in/check-out times for payroll.
Can I manage multiple gym locations with one account?
Yes, MyGymDesk provides comprehensive multi-location support for gym chains and franchise operations. A single owner account can manage unlimited locations from one dashboard, with role-based access control ensuring each location's staff only sees their branch data. Each location can have its own pricing plans, class schedules, staff roster, and branding while sharing common data like exercise libraries, diet plan templates, and brand policies. Location-specific reports show revenue, member counts, attendance, and trainer performance per branch, while consolidated reports give the owner a complete view across all locations. Members can be assigned to a primary location with visiting privileges at other branches tracked separately. Billing can be centralized at the head office or decentralized per location. Multi-location gyms can set up location-specific Razorpay accounts for direct settlement to each branch's bank account. This makes MyGymDesk suitable for single-location gyms starting out and large fitness chains managing 50+ branches with thousands of members.
Is my gym data secure with MyGymDesk?
Yes, MyGymDesk implements enterprise-grade security to protect gym and member data. The platform uses Row-Level Security (RLS) at the database layer ensuring each gym's data is completely isolated — no gym can ever access another gym's members, payments, or business data. All data is encrypted in transit using TLS 1.3 and at rest using AES-256 encryption. The database is hosted on Supabase's PostgreSQL infrastructure in Mumbai, India, ensuring low latency and data residency compliance with Indian data protection laws (DPDP Act 2023). Authentication uses industry-standard JWT tokens with secure session management, and sensitive data like Razorpay credentials are stored in encrypted form per tenant. Automatic daily backups ensure data recovery in case of issues. The platform is continuously monitored for security threats, performs regular security audits, and maintains SOC 2 compliance standards. Member privacy is protected — gym owners only access data for their own gym's members, and MyGymDesk never shares data with third parties for marketing purposes.
Do you offer a free trial?
Yes, MyGymDesk offers a full 7-day free trial with complete access to every feature — no credit card required, every feature unlocked, no setup fees. During your 7-day trial, you can add unlimited members, create class schedules, configure membership plans, test WhatsApp automation with sample messages, process test payments through Razorpay test mode, invite staff members, and explore every feature the platform offers. This gives gym owners enough time to migrate data from existing systems (Excel, paper registers, or other software), train staff, and see real business value before committing. Our onboarding team provides free setup assistance including data import from your current system, staff training sessions, custom branding setup, and WhatsApp template approval. If you decide MyGymDesk is right for your gym, simply choose a plan and add your payment method — your data continues seamlessly. If not, no obligation — the trial simply expires.
What types of fitness businesses can use MyGymDesk?
MyGymDesk is built to support every type of fitness business operating in India. Traditional gyms and fitness centers use the platform for member management, billing, and attendance. Yoga studios benefit from class booking and instructor schedule management. Pilates studios run small-group classes with a capacity limit on every class. CrossFit boxes leverage WOD tracking and class programming features. Martial arts academies (karate, boxing, MMA, taekwondo) run separate batches for each discipline and keep a parent or guardian's number on every junior student's profile. Dance studios organize batches, track student progress, and manage recitals. Personal trainers manage their 1:1 client base with session packages, workout plans, and progress tracking. Swimming pools track membership by seasons and pool access. Even specialized fitness businesses like calisthenics parks, functional training gyms, and HIIT studios find purpose-built features. MyGymDesk works for single-location boutique studios with 50 members and large fitness chains with 10,000+ members across multiple cities. The flexible configuration adapts to each business type's unique needs.
Can I customize the app with my gym's branding?
Yes, MyGymDesk offers comprehensive branding customization to make the platform feel like your own. Starting with the basic plan, you can upload your gym's logo which appears in member portals, emails, WhatsApp messages, and invoices. Set custom primary and accent colors to match your brand, customize email sender name and signature, personalize WhatsApp message templates with your gym's tone, and add your gym's photos and videos to the member portal. For Pro plan customers, we offer full custom branded mobile apps on iOS App Store and Google Play Store — with YOUR gym's name, YOUR logo, YOUR app icon, and YOUR color scheme. Members download your app, not a generic third-party app. This creates a premium experience differentiating your gym from competitors, increases member engagement through push notifications branded as your gym, and strengthens your brand identity in the fitness market. The branded app submission, Apple Developer Account setup, and Google Play Console publishing are handled by the MyGymDesk team.
Does MyGymDesk work offline or only online?
MyGymDesk is cloud-based, so staff, members and every location share the same data in real time, and it keeps working through internet outages. The Android and iOS apps cache member profiles, recent attendance records, and class schedules for offline viewing when internet is temporarily unavailable. Front Desk mode on tablets can queue attendance check-ins offline and sync them once connectivity is restored. Biometric devices store attendance data locally and push to the cloud when online, so even during internet outages, member check-ins are never lost. For gyms in areas with unreliable internet, we recommend using the Front Desk tablet with a 4G backup connection, or a biometric device with internal storage for failover. Critical business operations like payments, member creation, billing, and WhatsApp messages require active internet. The platform is optimized for low-bandwidth scenarios, working smoothly even on slow 3G connections.
How is MyGymDesk different from international gym software like Mindbody or Glofox?
MyGymDesk is purpose-built for the Indian fitness market while international software like Mindbody, Glofox, or Wodify are designed primarily for US and European markets. Key differences that matter for Indian gyms: MyGymDesk integrates natively with Razorpay supporting UPI, Indian debit/credit cards, and net banking, while international platforms often only support Stripe which has limited India support and higher fees. MyGymDesk includes WhatsApp Business API integration with Meta-approved templates in English and Hindi — international platforms rely on email and SMS which have low engagement in India. Pricing is in INR starting at INR 999/month + GST versus international software at USD 125+ per month (INR 10,000+). MyGymDesk supports GST-compliant billing, biometric device integration (eSSL devices popular in India), Hindi/English interface options, and local payment methods. Customer support is in Indian timezone with Hindi/English language options. The platform understands Indian gym business models including trial memberships, referral programs common in India, cash payment handling, and seasonal membership patterns. For Indian fitness businesses, MyGymDesk offers better value, deeper localization, and faster support than international alternatives.
How do I migrate from my existing gym software to MyGymDesk?
MyGymDesk provides a comprehensive migration service at no additional cost to help gym owners transition from existing systems including Excel spreadsheets, paper registers, competing software like Gympik, FitnessForce, or international platforms like Mindbody. Our migration process includes exporting data from your current system (we handle the technical extraction), bulk importing member profiles with complete history, subscription details, payment records, attendance history, and class schedules into MyGymDesk, mapping your existing membership plans and pricing structures, configuring your gym's locations, staff, and trainers, setting up WhatsApp integration with approved templates, and testing the system with your team before going live. The typical migration timeline is 3-7 days for small gyms (under 500 members) and 1-2 weeks for larger fitness centers. We provide parallel run support where both old and new systems operate simultaneously during transition, ensuring zero disruption to your operations. Staff training is included — one-hour virtual sessions covering daily operations, member management, billing, and reporting. Our customer success team remains available post-migration to address any questions.
Ready when you are.
See MyGymDesk run your gym or studio in a free demo, or start your 7-day trial today. No credit card, no setup fees.